Last Updated: October 31, 2024

At AMA Rochester, we prioritize your privacy. This Privacy Policy explains how we collect, use, and disclose your information when you use our services, as well as your rights and the protections available to you under the law.

By using our services, you agree to the collection and use of your information as outlined in this policy.

Interpretation and Definitions

Interpretation

Certain terms in this policy are capitalized for clarity and consistency. Regardless of whether these terms appear in singular or plural form, they carry the meanings defined below.

Definitions

  • Account: A unique profile created for you to access our services or parts of our services.
  • Company: Refers to AMA Rochester, also referred to as "We," "Us," or "Our."
  • Cookies: Small files stored on your device by a website to track your browsing history and preferences.
  • Country: Refers to New York, United States.
  • Device: Any tool that can access our services, such as a computer, mobile phone, or tablet.
  • Personal Data: Any information that can identify an individual, either directly or indirectly.
  • Service: Refers to the website www.ama-rochester.org.
  • Service Provider: Third-party individuals or companies that process data on behalf of AMA Rochester.
  • Third-party Social Media Service: Any social network or platform that allows you to create an account or log in to our services.
  • Usage Data: Information collected automatically when you use our services, such as the duration of a page visit or your IP address.
  • You: Refers to the individual or entity accessing our services.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data
When using our services, we may request personal information such as:

  • Email address
  • First and last name
  • Phone number
  • Mailing address (including state, province, ZIP/postal code, and city)
  • Usage Data (such as your browsing history and device details)

Usage Data
We collect data automatically during your interaction with our website, such as your IP address, browser type, and pages visited. If you access our services through a mobile device, additional data, such as your device ID, mobile operating system, and browser type, may be collected.

Information from Third-Party Social Media Services

If you choose to log in or create an account using third-party social media services like Google, Facebook, or Twitter, we may access certain personal data associated with those accounts, including your name, email address, and activities. You may also provide additional information during registration or otherwise, which we will handle according to this policy.

Cookies and Tracking Technologies

We use cookies and similar tracking technologies (e.g., web beacons, tags) to monitor your activity and store certain information. You may manage cookies through your browser settings, though refusing cookies could limit your ability to use certain features of our website.

Types of Cookies We Use:

  • Necessary Cookies: Essential for providing services and ensuring account security.
  • Acceptance Cookies: Track whether you’ve accepted our cookie policy.
  • Functionality Cookies: Save your preferences to enhance your experience, such as language or login details.

Use of Your Personal Data

We may use your personal data for the following purposes:

  • To provide and maintain our services.
  • To manage your account and grant access to different website functionalities.
  • To fulfill contracts for services or products you have purchased.
  • To contact you via email, phone, or SMS regarding updates or relevant communications.
  • To send you news, offers, or information on services similar to those you’ve previously purchased or inquired about.
  • To handle and manage your requests or inquiries.
  • To analyze data and improve our services.

Sharing Your Personal Data

We may share your personal data with:

  • Service Providers: Third parties who help us manage our services.
  • Business Transfers: If AMA Rochester is involved in a merger, acquisition, or sale, your data may be transferred.
  • Affiliates: Other entities under common ownership or control with AMA Rochester.
  • Business Partners: Companies we collaborate with for promotions or service offerings.
  • Other Users: Information you share publicly on our site may be visible to others.
  • With Your Consent: We may share your data for other purposes with your consent.

Data Retention

We will retain your personal data for as long as necessary to fulfill the purposes outlined in this policy, including compliance with legal obligations or for internal analysis. Usage Data may be retained for a shorter duration unless required to maintain or improve the security and functionality of our services.

Transfer of Your Personal Data

Your information may be transferred to and maintained on systems located outside of your region. By providing your data, you consent to these transfers. We take reasonable steps to ensure that your data is securely managed in accordance with this policy.

Disclosure of Your Personal Data

We may disclose your personal data under the following circumstances:

  • Business Transactions: In the case of a merger or sale of assets.
  • Legal Requirements: If required by law or to protect the rights and safety of AMA Rochester, our users, or the public.
  • Other Legal Obligations: To comply with legal processes or protect against liability.

Security of Your Personal Data

While we take appropriate measures to protect your personal data, no method of electronic storage is completely secure. We cannot guarantee absolute security, but we strive to use the most effective methods available.

Children's Privacy

Our services are not intended for children under 13 years of age. If we become aware that we’ve collected personal data from a child under 13 without parental consent, we will take steps to remove the information.

Links to Other Websites

Our website may contain links to external sites not operated by AMA Rochester. We recommend reviewing the privacy policies of these websites, as we are not responsible for their practices.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and significant changes will be communicated to you via email or a notice on our website.

Contact Us

If you have any questions about this Privacy Policy, please reach out via our contact page: Contact Us.